General Entry Rules and Information


ENTRIES OPEN ON 18 FEBRUARY 2019



The AV Awards are open to all organisations working in the international AV industry.

 

The entry information that you submit will be the only information to accompany your submission throughout the judging process. This includes the supplementary information that you can provide in addition to your written entry. Requests to add further information or submit new information after the entry deadline will not be granted.


All entries should follow the requested format as detailed on the online submission form, and the information detailed in the criteria should be completed to the best of your ability. It is important that you pay attention to the criteria and meet them as completely as possible; this ensures that all entries that are seen by the judges are of a similar standard, and judging can be done based on an even playing field.


All entries must be submitted via the www.avawards.com online entry form.


Entries submitted via any other means or format will not be recognised and be disqualified; including email, post and in person delivery.



Eligibility and Confidentiality

The eligibility period for submissions should relate to the period 1st February 2018 to 31st May 2019. Please make sure that your entry only contains evidence of activity that took place during this period.

 

Companies or individuals may submit entries on behalf of themselves or others and enter any number of categories. Please note that entries that were submitted for the AV Awards 2018 cannot be entered for the AV Awards 2019 unless it can be proved that substantial developments/improvements have taken place.


The information in your entry will remain confidential between the AV Awards team, and the judges. Confidentiality is something that the AV Awards team takes very seriously, and all our judges are expert professionals who understand the importance of professional confidentiality and discretion. Non-Disclosure Agreements are signed by all the judges.



The Awards Process

Awards process is simple and transparent, and structured to facilitate an accurate and fail safe method of determining the winner of each award.

Entries

Entries open on Monday 18 February 2019


Your written entry is the basis on which you will be judged and shortlisted. The entry form should be completed to the best of your ability and the content show how you meet all of the criteria in your chosen category. Please include all of the information we ask for and make sure it’s formatted correctly, otherwise your entry may not be put forward. If it does go through, it may ultimately result in a lower score from the judges. You will be unable to complete your entry online if you have not filled out the mandatory fields indicated by an asterisk *.

 

Entries must be submitted via www.avawards.com to be eligible for shortlisting and judging.


ENTRY COSTS

Early entry rate if entered before 26 April - £110 + VAT

After 26 April entry rate - £160 + VAT

Entry rate including video £350 + VAT


Video Services

In 2019 we’re offering entrants to the technology category a low-price professional video service.  If you’re exhibiting your technology at a major UK exhibition at which we have a presence before 1 June 2019, we can come to your stand and create a short video to accompany your submission. 


Entries will close at midnight GMT on Friday 21 June 2019

The Shortlist


When entries have closed, the shortlisting begins!


The entries that are not formatted correctly and have crucial parts of the criteria missing will be disqualified. We receive a very high volume of entries which require two judging stages.

The Judges

The judges are made up of technology end-users and key individuals from all parts of the industry. All awards will have a specially curated judging panel, usually formed by mixing peers with those elsewhere in the value chain, to make sure that the judgement is informed and considered from all relevant sides of the industry.



The Judging Process


Part 1: 

The judges are allocated specific categories determined by their expertise. Each will individually study the submissions received in their allocated categories through the AV Awards online portal. Judges will be required to score each shortlisted entry against the specific criteria for each award, which is why it is so important that each entry addresses each part of the criteria listed. From this, the highest scoring submissions will make it through to the second stage - Judging Day.


Part 2:

All judges will come together at an independent Central London location and separate into pre-determined groups. A second round of judging will commence where each submission is discussed in-depth and each judge rescores. Judging will be private to avoid lobbying or undue pressure from other judges or third parties. The scores will be collated, verified for any anomalies and then averaged out to determine the winner.

 

This system makes sure that each and every judge will read each and every entry, and allows the AV Awards team to identify any potential bias or inconsistencies in scores. Judges are able to recuse themselves from scoring particular entries if necessary, and the process is transparent and fair to all parties.


Judging day



The following awards will have judging days for the AV Awards 2019:
 
• Manufacturer of the Year
• Distributor of the Year
• International Integrator of the Year
• National Integrator of the Year
• Consultancy of the Year
 
If you are entering one of the above awards, please bear in mind that if shortlisted, you will be invited to attend a judging day and present your entry to our judging panel. Please note that we expect judging days to be attended by senior representative(s) involved in the entry itself.
 
You will be consulted regarding a suitable day, and arrangements will be confirmed with you by the AV Awards team. You will be given a 30-minute time slot, 15 minutes of which will be for you to present your entry in front of a small, expert judging panel, with 10 minutes at the end for questions.
 
The transparency of this judging process is hugely important to us.

The Scoring


The winner is decided based on an average of the judges’ marks from Judging Day. 

Winners Announced

The winners will be announced via the AV Awards ceremony, taking place on 11th October 2019 at Battersea Evolution in London.

The entry form and what to include

 

Please look at these criteria carefully when deciding on the appropriate category to enter. If you enter an award and the AV Awards team feels your entry is more suited to another category, we reserve the right to move your entry into another category.

 

Once you’ve selected the category you wish to enter, the text boxes appropriate to that category will be displayed on screen. Make sure you correctly input the text of your entry into the relevant fields. Supporting material is optional and should be uploaded in the relevant places according to the form.

 

Please ensure you have the following items to upload to your entry:

 

1. Your 1,000-word text only submission, to be entered into the text boxes on the online entry form as directed and according to the criteria. Please note that where things are starred (*) in the criteria, these fields are mandatory for entry and must be filled out accordingly.

 

Testimonials are excluded in this word count. Where we ask for testimonials, you should try and obtain these from clients, partners, and industry figures, rather than people who work for your organisation.

 

2. Any supporting material (optional) - such as images and video links – should be uploaded during this process too. Please note that only images and video links will be accepted as supporting material, with a limit of 3 images and one video link per entry.

 

3. A 100-word summary of your entry for publication following shortlisting, written in the third person (a separate text box will be provided on the entry form).

 

4. One high-res company logo.

 

The entry form will ask you to provide a 100-word summary of your entry which will be printed in the event guide and shared in marketing if your entry is shortlisted. You will not be asked to check this or amend it, so please make sure that you are happy for the information in this part of your entry to be published.


We will use the information that you give us to compile the shortlist, so it’s very important that you make sure you are using the correct spelling and including the right information, so that the listings end up correct.

 

We’ll acknowledge receipt of entries upon entering.

 

Your entry must be no longer than 1,000 words and address the criteria set out in the category you’re entering.


To view the criteria and decide which award(s) you would like to enter, please visit www.avawards.com to do so.


ENTRIES OPENING SOON! GOOD LUCK!

Thank you to our Partners